Business Operations

Accounting and Payments Manager (Remote)

Remote   |   Full Time

This position will support all activities related to AR/AP, responsible for managing the accounts receivable functions of invoicing and collections, vendor payments, and payment systems management. The ideal candidate must be able to handle multiple tasks in a fast-paced and professional work environment, one that demands excellent problem-solving, organizational, and communication skills. We are a fast-paced company in a period of high growth, with many moving parts accelerating in tandem which requires great organizational skills and the ability to build out scalable systems. The ideal candidate would be willing to quickly take on more responsibilities within other functions of the Accounting department, and help increase the bandwidth of the Finance Team in order to support the continuous growth in the business. This position reports directly to the Chief of Staff.

Key Responsibilities

  • Weekly vendor payment processing
  • Manage AP email and all communication with vendors
  • Process and management of expense reporting
  • Monthly credit card reporting
  • Monthly bank reconciliations
  • Daily and weekly cash, AR, AP, and inventory reporting
  • Assist in month-end close process balance sheet reconciliations, month over month variance analysis, monthly accruals, AP aging review
  • Other ad-hoc accounting projects (month-end close, analysis, audits, etc.)
  • Build and run an efficient process of invoicing clients timely and accurately
  • Work closely with the Sales and Client Services teams where applicable to gather the necessary information in order to invoice clients timely and accurately
  • Interact with clients directly; research and resolve account discrepancies and any other outstanding issues
  • Process and record all payments
  • Maintain records regarding payments and account statuses, and provide weekly reports on AR aging
  • Perform administrative and clerical tasks; such as filing, data entry, payment reminders, and contacting clients to discuss their accounts
  • Assist in the Payroll functions
  • Perform month-end reconciliations of assigned accounts, and assist with the month-end close process
  • Build effective relationships with colleagues throughout the organization to support various functions within the Business Operations Department

Requirements

  • Bachelor's degree in Accounting (preferred)
  • Great communication skills, both written and verbal
  • Proficiency in Excel (using formulas – sumifs, vlookups, etc.) and Microsoft Office
  • Familiar with billing and subscription tools such as Chargebee and the Stripe Gateway
  • Familiar with Quickbooks Online
  • Able to work in a fast-paced remote work environment
  • Experience in a start-up environment
  • Strong attention to detail
  • High level of professionalism
  • Experience using expense reporting software (a plus, but not required)
  • Education: Bachelor's degree in Accounting or Finance with an exceptional academic record
  • Experience: Minimum 4 years of work experience in Accounting functions like Invoicing, Collections, AP, Payroll, and Month Close; preferably at a top firm in media, or related high-growth start-up
  • Technologies: Fluent in Microsoft Excel & Office, Google Suite, QuickBooks Online. Experience using Expensify or comparable expense management application, payroll processing applications
  • Independent, self-starter who is willing to learn and grow quickly by taking on more responsibilities
  • High-energy, company first, positive attitude; must be motivated to work hard in a fast-paced environment
  • Excellent communication and analytical skills; research, problem-solving, and time management skills; willing to wear multiple hats
  • Naturally detail-oriented, with an obsessive need to document and communicate findings

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